Reports To: Vice President, Community Impact
Hours & Salary: 20 hrs./wk., $20‐21/hr.
Administrative Support for Supporting Foundations
Provide administrative support to the team in all areas, including: meeting coordination, database administration, and other areas as needed. Specifically:
- Provide meeting support with attention to design, detail, accuracy, and deadline expectations.
- Meeting coordination and preparation (including but not limited to sending memos, scheduling meetings/zoom, ordering food, etc.)
- Create reports and compile all meeting materials into hard copy booklets or post online for Board review.
- When appropriate, take meeting minutes and disseminate to necessary internal staff.
- Serve as “grant officer” responding to email and phone inquiries from agencies interested in applying for Foundation funding.
- Keep Foundation websites current by reviewing and providing updated copy to Communications.
- Manage and track Foundation newspaper ads, gala ads and sponsorships.
- Respond promptly to donor/board member requests regarding Foundation giving.
- Create monthly reporting on outstanding pledges and payments.
Effectively use grant management database (Spectrum) for Supporting Foundations grants and investments.
- Create, post and manage online applications.
- Troubleshoot GE/Spectrum application questions and issues.
- Grant data entry.
- Batch payments on a regular basis.
- Manage communications and notifications to requesting organizations and recipients of Foundation grants.
In partnership with professional staff, identify opportunities for process improvement to increase quality, efficiency, and logistics for Supporting Foundation funding cycles, meetings and communication.
- Improve upon, develop and implement processes to ensure timely communication and proactive problem solving strategies around issues related to all aspects of meeting/funding cycle support, production, and project management.
- Create metric tools for measuring project impact.
- Collect, report, and analyze metrics, evaluating functional impact of processes.
Contribute to continuously improving the effectiveness of Community Impact’s work.
- Contribute to projects that support the success of Federation, Community Impact and the Supporting Foundations.
- Provide support and serve as a liaison between community agencies and the Supporting Foundations as a representative of the Foundations and Jewish Federation.
Experience and Qualifications
- Bachelor’s degree in social work, public policy, community/urban planning or related field, required.
- Minimum two years’ of administrative and database experience in a professional environment (i.e. community, organizational, and/or corporate).
- Excellent Microsoft Excel skills.
- Excellent communication, writing, and presentation skills.
- Excellent database management skills.
- Excellent organizational and time management skills.
The Jewish Federation of St. Louis is the community’s central philanthropic, planning and community-building organization. Founded in 1901, it is one of the region’s largest and oldest nonprofit organizations. Federation is committed to the development and enhancement of a thriving, vibrant Jewish community through the support of approximately 100 local, national and international agencies, programs, services and innovative projects.
The Jewish Federation of St. Louis offers an extensive benefits package including health, dental, 403(b), paid vacation, paid holidays, sick and personal time, life insurance, LTD and more.
Jewish Federation of St. Louis is an equal opportunity employer.
Interested candidates should submit their cover letter and resume to email@example.com for consideration.