Full Time

Facilities Manager - Miami

Greater Miami Jewish Federation, Inc. Miami FL

Status: Full-time exempt (minimum 40 hours/week); non-remote

The Facilities Manager reports to the CFO and is responsible for overseeing the day-to-day operations of the facilities, including managing repairs and maintenance, service contracts, purchasing and vendors, and supervising event set up.

Duties and Responsibilities:

  • Oversee day-to-day operations of Federation’s main office building;
  • Manage repair and maintenance contracts and various vendors to ensure clean facilities, smooth operations, and minimal interruptions in a cost-effective way;
  • Participate in various inspections and immediately correct deficiencies, if any;
  • Ensure facilities are safe for building occupants;
  • Conduct purchasing for the building and related events;
  • Supervise staff of 4, responsible for:
    • Building maintenance
    • Preparing facilities for events at the building (including replenishing snacks and beverages, setting up catered food, putting together tents etc.)
    • Delivering various items and setting up for events outside of the building, as requested by other departments
    • Mailroom services and relationships with local USPS office
    • Pick up and deliveries
    • Switchboard
  • Communicate with building occupants about various facilities issues;
  • Create and manage a 24/7 on-call process to respond to facility-related emergencies when needs arise;
  • Protect facilities from hurricanes;
  • Oversee office equipment and cell phones;
  • Coordinate with the Office of Community Security and serve as backup on security issues, as needed;
  • Serve as a liaison between outsourced Project Manager and Federation’s leadership during the upcoming building renovation;
  • Coordinate construction-related federal grants, including assisting with proposal, obtaining multiple bids, ensuring timely execution and accurate submissions of related documentation;
  • Manage tenants and their leases, if any;
  • Work with municipalities on various building certifications and renewals;
  • Staff Facilities Committee;
  • Manage storage and physical archives;
  • Co-lead set up for the annual Super Sunday event (typically in March);
  • Assist Holocaust Memorial Miami Beach and 2 small regional offices with their maintenance/vendor needs;
  • Perform other related duties as assigned.

Qualifications and Competencies

  • Bachelor’s degree is required.
  • 3 years of minimum experience in facilities management is required; experience with commercial properties is a plus.
  • Great communications skills (verbal and written).
  • Problem solving.
  • Ability to multi-task.
  • Planning skills.
  • Hands on management.
  • Work well under pressure with periodic heavy loads in a team environment.
  • Ability to conduct Requests for Proposals processes.
  • Proficiency with Microsoft Office.
  • Knowledge and familiarity of Jewish culture is a plus.

Salary range is $70,000 - $90,000 (annually), commensurate with experience.

To Apply
Please submit resumes to FederationJobs@gmjf.org

Greater Miami Jewish Federation is an equal opportunity employer. No recruiters please.